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Avon Riding Centre for the Disabled Ltd

Terms and Conditions – RDA programme

Allocation to sessions

  1. New riders will need to have a successful riding assessment before an offer of a place on the RDA programme will be made. The day and time offered will be the session considered the most appropriate for them at the time and is almost certain to be during the school day. Once accepted, a participant will continue to attend at the same day/same time each week, during term time. There is a maximum (clothed) riding weight of 12 ½ stone or 79 kg for new riders and rider’s weights will be checked 3 times a year.
  2. Allocation of riding sessions is subject to regular review, and riders may be asked to change sessions or take a break from riding if the Coach feels this would be appropriate. Horse allocation is at the discretion of the coach and choices may be restricted by horse availability. We operate strict limits on the working hours of our horses and ponies.
  3. It is important for riders to arrive in good time for the start of their session. We aim to start (mount) and finish (dismount) a session on time. If riders arrive late for a session (eg more than 10 minutes late for a 30 minute session, or 15 minutes late for a 45 minute session) they will not be able to join the group session.
  4. A session may include mounted and unmounted activities and sessions may take place in the indoor arena, outdoor arena, the stable yard or elsewhere on our estate.
  5. If a rider has an allergy that might require immediate medical intervention, it is their responsibility to carry appropriate medication (eg epipen), ensure that their coach is aware and that their parent/carer remains close by.

What to wear

  1. Riders must wear a riding hat that meets current safety standards and fits correctly. Coaches will routinely check a rider’s own hat. Hats may be borrowed from the Centre, but must be looked after. If a rider drops one of our hats, they will be asked to pay for a replacement (approx £50). Body protectors may be worn, but are not provided or fitted by the Centre.
  2. Riders must wear long trousers and enclosed footwear, even in the hottest weather, and may not be able to ride if they are not appropriately dressed. We also recommend that all riders wear gloves, particularly if they use the reins. Scarves may be worn in cold weather, but must be tucked in and not cover any part of the rider’s face. If there is any doubt about the suitability of clothing, please discuss it with your Coach.
  3. Riders must not wear any facial or body jewellery when riding and earrings should be replaced with studs for the rider’s own safety. Long hair must be tied back and not interfere with the fitting of a riding hat.

Payment and cancellation

  1. Sessions are invoiced every term in advance (6 times a year) and need to be paid by the date stated on the invoice. Invoices must be paid by the due date to ensure riding can continue. If an invoice is not paid by the due date, there may not be a horse to ride.
  2. If you cancel a session you will not be given a credit. If you are unable to attend, please give as much notice as possible so that horses and volunteers can be used most effectively.
  3. In the rare and exceptional circumstances that we cancel a session, a rider’s account will be credited with the cost of that session.
  4. If you cancel sessions as a result of incapacitating medical treatment (eg surgery or a broken limb), your account will be credited and your place reserved for a maximum of 2 terms, provided that medical evidence of the procedure is supplied. Confirmation from a medical professional that you are fit to return to riding after the procedure will be required before you can return.
  5. If you wish to cancel your riding sessions permanently, one month’s notice must to be given in writing (or email). If less notice is given, we will invoice you for the balance.

Conduct

  1. Any hostile, abusive or intimidating behaviour towards the staff or volunteers at Avon Riding Centre by riders, parents or carers may result in the immediate termination of riding sessions without notice.

Changes in condition, diagnosis, medication and contact details

  1. Riders must inform the Centre of any change to their condition, medication, contact details and emergency contact information and will be asked to complete and submit a new application form periodically (usually every 3 years).

And finally

  1. Riding is a risk sport and riders must voluntarily accept the risks involved and riders, parents or carers, must take all reasonable precautions. In the absence of any negligence, Avon Riding Centre for the Disabled Ltd. is not liable.
  2. It is your responsibility to check the website to ensure you are aware of the most recent Terms and Conditions, or request a paper copy from the Centre.
  3. By continuing to ride with Avon Riding Centre you accept these terms as they are laid out.

 

July 2018